Best Payroll Software For HR And Employers

Best Payroll Software For HR And Employers


The Department of Human Resources can be complex and handles various functions that include scheduling, compliance, handling benefits, administration of the company policies, and keeping employees satisfied.

To handle all of these different yet specific requirements, HR software has proven to be useful in streamlining routine HR tasks.

Table Of Contents:

What is HR software?

HR software helps businesses in managing various HR processes like:

  • Payroll
  • Hiring
  • Training
  • Employee onboarding
  • Benefits

Without HR software, employees need to access information by calling or physically visiting HR or sending emails, which causes strain on the HR staff and the employees alike.

Finding the Best HR Software for a Business

Today's market is full of HR solutions, which might be confusing for first-time buyers or those planning to change the theory’s existing framework. The pros and cons play a decisive role in choosing the best software in the market would simplify decision-making.

The 8 Best Options for HR Software

  1. Gusto

It is the best when it comes to managing payroll, benefits, and compliance for small businesses. However, its additional HR features make it perfect for startups as well. Over 100k small businesses use Gusto as their one-stop solution for HR management.

The pricing is monthly, so it does not burn a hole in the pocket of the employers. The platform is very user-friendly, which makes it great for first-time users accustomed to manual work. Gusto can automatically calculate and file various taxes. It also seamlessly integrates with various tools like Xero, QuickBooks, TSheets, Clover, etc.

Gusto helps in managing health insurance with its array of licensed advisors. There are 3,500+ medical, vision, dental plans available, and other employee benefits such as 401(k) retirement, workers' compensation, 529 savings, HSA, commuter benefits, life and disability, and more. Gusto can manage compliances like HIPAA, Department of Labor, COBA, IRS, ERISA, ACA, etc.

  1. Deputy

It is the best at managing schedules. This extremely affordable software streamlines setting shifts, and tracks shift timings. It integrates seamlessly with most major payroll software such as BambooHR, ADP, OnPay, Gusto, Paychex, etc. Deputy’s intuitive dashboard and intelligent software make scheduling easy by setting weekly shifts in a matter of minutes and sharing it instantly with everyone relevant.

The platform uses essential information regarding the team members like training level, pay rate, availability, role, location, etc., to intelligently create a schedule that benefits everyone. Also, employees can swap/cover shifts within the platform itself, which removes the need for urgent calls if someone falls sick or is absent.

Deputy can help employees clock in and out of offices/work sites. Therefore accurate time tracking is possible, and the timesheets can be quickly reviewed, approved, and exported with a couple of clicks. Deputy's pricing rates are available on its website, as well as the option for a free trial.

  1. Freshteam

It is the best at talent management, onboarding, and hiring. It is an end-to-end powerful recruiting tool with many features that can be customized as per requirement.

Freshteam’s Recruitment Management System enables HR managers to streamline and bolster the job posting process, thereby identifying and courting the talented individuals who prove to be future assets for the team. Listing job openings, customizing all the interviewing steps, and subsequent hiring becomes easy with this HR software.

Freshteam also helps create questionnaires inside each job posting which help in gathering relevant information needed to determine the applicant’s right fit.

Freshteam has many hiring tools, including:

  • Recruitment through email, social media, and major job boards
  • Building new, mobile-friendly careers website or page.
  • Customized tracking links for applicants through email and web.
  • Employee referral system.
  • The applicant talent pool for those appealing but not fit for a currently open position.
  • We are customizing, managing, and sending offer letters from within the software.

Post hiring, Freshteam helps with training and onboarding, allowing HR members to send manuals and documentation, collecting signatures on the hiring forms, and looping in the trainers, supervisors, and the other stakeholders upon new hiring status.

Other essential HR tools, like time-off management, employee information database, organization detail database, detailed reporting that is also wide-reaching -- are also available, all neatly packed within an ergonomic mobile app for handling things on the go. Freshteam's pricing rates are available on its website, as well as the option for a free trial. It also offers a small-scale freeware version of its software.

  1. BambooHR

It is the best at managing human resources through its complete Human Resources Management System (HRMS). It caters to small and medium businesses, which amount to 17,000+ companies, housing 1.56+ million active employees on the platform in its neat mobile app.

The software helps manage onboarding, hiring, compensation, and upkeep of company culture by collecting, maintaining, and analyzing employee data. This, in turn, helps in hiring new talents and empowering existing teams. With its easy-to-navigate user interface, new employees can manage things quickly and effectively.

Bamboo HR's most valuable features include:

  • Benefit tracking
  • Employee records
  • Time-off management
  • Onboarding and offboarding
  • Company calendar
  • Applicant tracking system (ATS)
  • Company branding
  • Tailored workflows and approvals
  • Training
  • Advanced HR reporting

BambooHR's mobile app supports purchasing add-ons for performance management, time tracking, etc. Although this software does not support payroll, you can use other payroll software that seamlessly integrates into it.

BambooHR's pricing rates are available with its customer service. There is also the option for a seven days free trial.

  1. Sage Business Cloud People

It is the best for multinational organizations and mid-sized businesses that hire international employees. It supports both national and local compliance and is accessible to upscale, supporting accounting and management alike. Sage's globally compliant platform works best with an employee strength ranging from 200 to 5,000.

It contains everything needed to attract, manage, and maintain a global workforce. However, Sage Business Cloud People's implementation is a little complex and may need a minimum of three months to go live.

Therefore, it is not a good fit for time-sensitive HR needs. Pricing information of Sage Business Cloud People is not available on its website. Customer service can be contacted for pricing and booking a free demo.

  1. Zenefits 

It is the best all-in-one HR software, trusted by more than 11,000 businesses and housing 400,000+ employees. It has features for compensation packages, PTO management/requests, employee onboarding, employee management, and much more.

The built-in compliance features and safeguarding helps you not to make accidental mistakes while automating the majority of government filings and compliance tasks. Zenefits usage can increase employee productivity throughout the organization by letting the staff use Zenefits for self-onboarding, signing documents, choosing benefits, etc.

Zenefits is highly affordable. However, payroll is not included within the base plans. It can be purchased as an add-on. Due to the prevailing COVID-19 situation, Zenefits provides a free year of payroll for helping the small and midsize businesses, but only by signing up for an annual subscription plan does an organization become eligible. It also offers a free 14-day trial.

  1. Namely 

It is the best for middle-sized companies and is accessible to upscale. It is an affordable full-service HR solution that has built-in processing of payrolls and loads of integrations, amongst other things. It currently serves 1,400+ businesses. However, it has the capacity of becoming the next big thing in mid-sized businesses' HRM.

Namely's core features include:

  • Employee management
  • Talent management
  • Onboarding
  • Payroll
  • Benefits administration
  • Analytics
  • HR compliance
  • Time and attendance
  • Recruiting
  • Benchmarking

Namely provides live access to HR advisers and a living handbook, learning management system, and OSHA logs for managing HR compliance. Namely also offers add-ons for benefits consulting and the like. The software is easily navigated through the mobile app or the web portal, saving an average of 11 hours per week, resulting in a whopping 572 hours per year.

Namely seamlessly integrates with various third-party tools that provide applicant tracking, e-signing, systems for timing and attendance, international payroll, employee background checks, and more. Namely, HR's pricing information is not available on its website. However, the customer service team can be contacted for a quote and a free demo.

  1. SAP SuccessFactors HMX suite

It is the best HCM/HRM software suite. SAP's cloud-based HMX (Human Experience Management) takes HCM (Human Capital Management) for a spin, making this product suite feature-rich through the following four categories:

  • Core HR and payroll
  • Employee experience management
  • HR analytics and workforce management
  • Talent Management

Thereby offering almost everything any HR department may need.

SAP SuccessFactors' robust, feature-rich platform is probably overkilled for small businesses. It is a better fit for larger organizations. SAP SuccessFactors' pricing information is not available on its website. However, the customer service team can be contacted for a quote.

For more free HR tools for business enterprise, one can visit the following link:

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